30 Other Ways to Say “Please Be Advised” in an Email

Writing professional emails often requires the right tone and wording. While “Please Be Advised” is a common phrase in business communication, it can sometimes sound overly formal or outdated. Choosing a more natural and modern alternative can make your email message clearer, friendlier, and more effective.

Whether you’re sharing an important update, providing essential information, announcing a policy change, or sending a professional notice, using the right expression helps your message connect with readers. From workplace emails to client correspondence, selecting suitable wording can improve email etiquette, strengthen professional relationships, and ensure your communication sounds polished.

In this guide, you’ll discover the best other ways to say “Please Be Advised” in an email, along with examples and usage tips. These alternatives will help you communicate important details with confidence while keeping your emails clear, professional, and easy to understand.

Best Responses “Please Be Advised” 

Kindly Note That

Please Note That

For Your Information

Just So You Know

Please Be Aware That

Take Note That

We Would Like to Inform You

This Is to Let You Know

I Wanted to Let You Know

Please Remember That

For Your Reference

Please Keep in Mind That

Please Be Aware

We Want to Inform You

Just a Heads-Up

To Clarify

We Would Like to Remind You

As a Reminder

Please Be Mindful That

It Is Important to Note That

Please Allow Us to Point Out That

We’d Like to Make You Aware

Please Take Note

We Ask That You Note

You Should Know That

Let Me Share That

To Keep You Informed

As You May Know

We Appreciate Your Attention to This

Thank You for Noting This

1. Kindly note that

Kindly note that is a gentle, polished alternative that works well when you need to share important information without sounding harsh. It feels professional but still friendly, which makes it a strong choice for client emails, internal updates, and service notices. You can use it when you want the reader to pay attention to a detail that matters, such as a deadline, policy, or process change. It gives your message structure while keeping the tone respectful.
Example: Kindly note that the office will close at 3:00 PM on Friday.
Best use: Formal business emails and polite reminders.
Explanation: It softens the message while still directing attention to the key point.

2. Please note that

Please note that is one of the most common and effective alternatives to please be advised. It is direct, easy to understand, and works in almost any professional email. This phrase helps you highlight information that the reader should remember, especially when accuracy matters. It sounds clear without being cold, so it is ideal for customer communication, notices, and team messages. When you want to stay concise and professional, this phrase is a safe and strong choice.
Example: Please note that all invoices must be submitted by the 10th of each month.
Best use: Clear instructions and important updates.
Explanation: It points the reader toward important information in a simple way.

3. For your information

For your information is useful when you want to share a fact without asking for action right away. It works especially well in internal emails, updates, and status messages where the reader simply needs to know something. This phrase has a neutral tone, so it can feel natural in both formal and semi-formal communication. It is often the best choice when the goal is awareness rather than urgency.
Example: For your information, the shipment has already been scheduled for Tuesday.
Best use: Informational emails and status updates.
Explanation: It shares a fact plainly and keeps the message easy to scan.

4. Just so you know

Just so you know adds a more conversational tone to your email while still giving useful information. It works well when you want to sound approachable, especially in team communication or client-friendly messages. This phrase feels less rigid than please be advised, so it can help your writing sound more human. Use it when the message is helpful, not alarming, and when you want to keep the tone warm and easygoing.
Example: Just so you know, the meeting link has been updated in the calendar invite.
Best use: Friendly business emails and internal notes.
Explanation: It introduces information in a relaxed and approachable way.

5. Please be aware that

Please be aware that is a strong formal alternative when the information may affect the reader’s next step. It often appears in policy notices, scheduling updates, and service-related emails. This phrase carries more weight than a casual note because it asks the reader to stay alert. It is especially useful when a change, limitation, or condition could matter to them.
Example: Please be aware that delivery times may be longer during the holiday season.
Best use: Alerts, policy changes, and time-sensitive updates.
Explanation: It signals that the information is important and may require attention.

6. Take note that

Take note that is direct and efficient. It works well when you want the reader to remember something important, especially in workplace communication. This phrase sounds slightly firmer than please note that, so it can be useful in emails where the detail must not be overlooked. It is best used when clarity is more important than warmth.
Example: Take note that the access code will expire after 24 hours.
Best use: Operational updates and deadline reminders.
Explanation: It draws attention to a detail that needs to stay top of mind.

7. We would like to inform you

We would like to inform you sounds formal, respectful, and polished. It works well in announcements, policy updates, and customer notices where a careful tone matters. This phrase is often used by organizations because it creates a sense of professionalism and responsibility. It is ideal when you want to present information in a calm and structured way without sounding abrupt.
Example: We would like to inform you that our support hours have changed.
Best use: Official notices and company-wide communications.
Explanation: It frames the message as a formal update from your organization.

8. This is to let you know

This is to let you know feels clear and personal. It is less stiff than many formal phrases, so it works well when you want to keep the message human while still being professional. This phrase is helpful when sharing a change, update, or reminder in a way that feels direct and easy to follow. It is a good choice for both internal and external emails.
Example: This is to let you know that your account has been successfully activated.
Best use: Customer service emails and practical updates.
Explanation: It gives the reader the information in a simple and natural tone.

9. I wanted to let you know

I wanted to let you know sounds thoughtful and conversational. It works well in emails where you want to soften the tone and keep the message personal. This phrase is especially useful when the update is helpful, relevant, or mildly important. It creates a more human connection, which can make your email feel warmer and easier to read.
Example: I wanted to let you know that the draft has been shared for review.
Best use: Friendly professional emails and relationship-based communication.
Explanation: It makes the message feel considerate and less mechanical.

10. Please remember that

Please remember that is effective when you need to reinforce an important rule, deadline, or instruction. It works best when the reader may need a gentle reminder instead of a new announcement. This phrase is useful in follow-up emails, policy reminders, and task-related messages. It keeps the tone polite while still encouraging responsibility.
Example: Please remember that timesheets must be approved by end of day Thursday.
Best use: Reminders, deadlines, and process compliance.
Explanation: It prompts the reader to retain and act on the information.

11. For your reference

For your reference is ideal when the information is useful but not urgent. It suggests that the reader may want to keep the detail for later, which makes it perfect for documents, links, instructions, or background information. This phrase feels calm and professional, and it works well when you want to be helpful without pressuring the reader.
Example: For your reference, the updated policy document is attached below.
Best use: Supporting materials and informational emails.
Explanation: It positions the information as something the reader may want to save or review later.

12. Please keep in mind that

Please keep in mind that helps you remind the reader of an important condition or limitation. It is useful when you need them to consider a detail before making a decision or taking action. This phrase feels polite but purposeful, which makes it strong for customer emails, project updates, and scheduling notes. It creates awareness without sounding severe.
Example: Please keep in mind that requests submitted after 5 PM will be handled the next day.
Best use: Conditions, limits, and planning reminders.
Explanation: It encourages the reader to remember a key point before moving forward.

13. Please be aware

Please be aware is a shorter, cleaner version of please be advised. It works well in emails that need a formal but simple tone. This phrase is especially useful when you want to alert someone to a possible issue, change, or condition. It sounds professional and can fit customer service, operations, and compliance messages.
Example: Please be aware that parking is limited near the main entrance.
Best use: Notices and practical alerts.
Explanation: It signals that the reader should pay attention to an important detail.

14. We want to inform you

We want to inform you sounds direct and sincere. It is a useful phrase when you need to share information in a clear and professional way. Compared with stiffer alternatives, this wording feels more conversational while still maintaining authority. It works especially well in announcements, product updates, and service changes.
Example: We want to inform you that the scheduled maintenance is complete.
Best use: Announcements and company updates.
Explanation: It presents the information plainly and respectfully.

15. Just a heads-up

Just a heads-up is casual and friendly, so it works best in relaxed workplace settings or client relationships where a warm tone fits. It is excellent for quick reminders, small changes, or helpful alerts. While it is not the best choice for highly formal communication, it can make everyday email writing feel more natural and less robotic.
Example: Just a heads-up, the conference room has been moved to the second floor.
Best use: Informal professional emails and quick alerts.
Explanation: It gives a light warning without sounding serious or stiff.

Read More:30 Other Ways to Say “Thinking of You”

16. To clarify

To clarify is useful when you want to prevent confusion or make a detail easier to understand. It is not a direct replacement in every case, but it works well when the goal is explanation. This phrase helps you add precision to your email and can reduce back-and-forth questions. It is valuable in customer support, project work, and formal communication.
Example: To clarify, the discount applies only to annual subscriptions.
Best use: Explanations, corrections, and detail-focused emails.
Explanation: It helps you make the message more exact and transparent.

17. We would like to remind you

We would like to remind you is a strong choice when the information has already been shared but needs attention again. It works well for deadlines, meetings, payments, and recurring tasks. The phrase feels polished and respectful while still helping you keep the reader focused. It is especially useful in professional follow-up emails.
Example: We would like to remind you that the form must be completed by Monday.
Best use: Follow-ups and deadline reminders.
Explanation: It reinforces the message without sounding rude or repetitive.

18. As a reminder

As a reminder is simple, efficient, and widely used in professional email writing. It is perfect when you want to resurface important information in a quick and friendly way. This phrase works well in internal communication, client follow-ups, and scheduling emails. It helps readers reconnect with earlier instructions or deadlines without requiring a long explanation.
Example: As a reminder, the team meeting starts at 10:00 AM tomorrow.
Best use: Recurring reminders and brief follow-ups.
Explanation: It keeps your email short while still highlighting important details.

19. Please be mindful that

Please be mindful that adds a thoughtful tone to your email. It is useful when you want the reader to consider a rule, limit, or possible impact before acting. This phrase feels slightly more reflective than please note that, making it a good choice for communication that benefits from tact. It is often used in customer-facing or policy-based messages.
Example: Please be mindful that changes to the order may affect delivery time.
Best use: Policy communication and careful advisories.
Explanation: It encourages the reader to think before taking action.

20. It is important to note that

It is important to note that gives your email a strong sense of priority. It works well when the information is essential and should not be missed. This phrase is useful in legal, financial, policy, and project-related emails where accuracy matters. It sounds formal but still readable, which makes it a reliable option for professional communication.
Example: It is important to note that late submissions will not be accepted.
Best use: Important rules, compliance notes, and critical updates.
Explanation: It tells the reader that the detail deserves serious attention.

21. Please allow us to point out that

Please allow us to point out that is a courteous phrase when you need to emphasize a detail without sounding confrontational. It can be helpful when correcting a misunderstanding or highlighting a policy. This wording sounds respectful and measured, which makes it a good fit for customer service and formal business communication.
Example: Please allow us to point out that the warranty covers parts only.
Best use: Corrections and policy clarification.
Explanation: It introduces a key point politely while keeping the tone controlled.

22. We’d like to make you aware

We’d like to make you aware sounds professional and considerate. It is a useful alternative when you need to warn the reader about a change, issue, or condition. This phrase works well in customer support, operations, and project communication because it feels both helpful and clear. It is ideal when you want the message to sound thoughtful rather than abrupt.
Example: We’d like to make you aware that the platform will be offline for maintenance tonight.
Best use: Service notices and advance warnings.
Explanation: It gives the reader a heads-up in a polished way.

23. Please take note

Please take note is brief and confident. It works best when you want to keep the message tight and direct, especially in fast-moving workplace emails. This phrase is especially useful when the detail is important enough to highlight but does not need a long explanation. It feels efficient and professional.
Example: Please take note of the revised submission deadline below.
Best use: Short updates and important edits.
Explanation: It tells the reader to pay attention without adding extra wording.

24. We ask that you note

We ask that you note sounds formal and respectful. It is a strong choice for business emails, official notices, and policy communication. This phrase has a slightly more elevated tone, which makes it useful when the message needs a professional edge. It can also help maintain a courteous tone in sensitive situations.
Example: We ask that you note the updated terms before proceeding.
Best use: Formal requests and official communication.
Explanation: It presents the information with politeness and authority.

25. You should know that

You should know that feels straightforward and personal. It works well when the information is useful to the reader and may affect their next step. This phrase is helpful in emails where you want to sound direct but still conversational. It can be used for updates, reminders, or practical guidance.
Example: You should know that the support team is available 24/7.
Best use: Informative and reader-focused communication.
Explanation: It puts the reader at the center of the message.

26. Let me share that

Let me share that sounds warm, natural, and approachable. It is a good option when you want to introduce information in a friendly way. This phrase works especially well in relationship-building emails, client communication, and customer service messages. It helps the message feel more personal and less formal.
Example: Let me share that your request has already been approved.
Best use: Friendly professional updates and client communication.
Explanation: It creates a softer, more human transition into the information.

27. To keep you informed

To keep you informed works very well in updates where transparency matters. It suggests that you are sharing information to help the reader stay current, which is ideal for project progress, policy changes, or status reports. This phrase feels professional and thoughtful, and it helps build trust through clear communication.
Example: To keep you informed, the team has completed the first phase ahead of schedule.
Best use: Progress reports and ongoing updates.
Explanation: It frames the message as useful and proactive.

28. As you may know

As you may know is useful when the reader might already be familiar with the information, but you still want to reinforce it. It works well in emails that build on previous conversations or shared context. This phrase can help keep the tone natural and conversational while acknowledging the reader’s awareness.
Example: As you may know, the new policy goes into effect next week.
Best use: Follow-up emails and context-based communication.
Explanation: It connects the current message to earlier knowledge or discussion.

29. We appreciate your attention to this

We appreciate your attention to this adds gratitude and professionalism at the same time. It is useful when the reader needs to notice something important or take a specific step. This phrase works well in customer communication, reminders, and formal notices because it feels respectful and considerate.
Example: We appreciate your attention to this matter before the deadline.
Best use: Formal reminders and courteous requests.
Explanation: It shows respect while encouraging the reader to act.

30. Thank you for noting this

Thank you for noting this is a polite and appreciative way to close an informational message. It works well when you want the reader to acknowledge an important point without sounding demanding. This phrase is especially good in professional emails where courtesy matters. It keeps the tone warm, cooperative, and polished.
Example: Thank you for noting this update before the meeting.
Best use: Polite reminders and end-of-message reinforcement.
Explanation: It adds gratitude and leaves a respectful impression.

Conclusion

Knowing other ways to say “please be advised” in an email helps you write with more confidence, clarity, and style. The right phrase depends on your tone, audience, and purpose. Some options sound formal, some feel friendly, and some work best for reminders or important notices. When you choose words that match the situation, your emails become easier to read and more effective. That is what strong professional writing is all about: clear, respectful, and useful communication.

FAQs

What is a better way to say “please be advised” in an email?

Please note that, kindly note that, and please be aware that are some of the best alternatives. They sound more natural and still keep a professional tone.

Is “please be advised” too formal?

It can sound formal or stiff in many emails. In daily business communication, simpler phrases often feel more friendly and easier to read.

What is the most professional alternative?

Please note that is one of the most versatile and professional options. It works in formal, neutral, and semi-formal emails.

Which phrase should I use in a friendly email?

Just so you know, I wanted to let you know, or just a heads-up can sound warm and conversational.

Can I use these phrases in customer emails?

Yes. Many of these alternatives work well in customer service, especially for your information, please note that, and we would like to inform you.